Top 4 Things to Consider When Planning Your Event

Artemax wristbands for event planning

consider your guests' experience from start to finish

 

How will they remember your event? What are the best ways to encourage engagement while still keeping it fun? Most importantly – how can you best stay organized?

Whether you are new to event planning, or you want a refresher, we’ve put together a list of commonly forgotten – yet crucial – considerations for your event planning checklist. In our experience in working with thousands of different businesses, organizations, and event planners, Artemax wristbands play an important role in keeping an event running smoothly.

Tip #1: brand your event with custom silicone armbands

Artemax wristbands for event planning

Consistency across all of your promotional materials is imperative – even down to your admission wristbands. Take advantage of the printable real estate on your guests’ armbands for either your own organization, or your sponsors.

Examples of what to include:

  • Logos, slogans, or your mission statement
  • Event hashtag i.e. #SBW2018
  • Your social media handles so guests can tag you

Using your event hashtag, guests, volunteers, or even talent can post photos and videos during the entire event and tag your organization. Today, around seven-in-ten Americans use social media to connect with one another, according to Pew Research Center. That’s why it makes sense to give your guests a special event hashtag to further engage and share their experience.

Tip #2: Be mindful of the capacity limitations of your venue

Artemax wristbands for event planning

Now that you have crafted the look and feel of your event, it’s time to ensure you have enough space for performers, speakers, and guests. Furthermore, consider the number of volunteers or staff you will need to work alongside you.

Depending on your particular type of event, our Tyvek® wristbands might be an easy solution for staying under capacity. Our ¾-inch or 1-inch Tyvek® bands offer sequential numbering so that you can easily see the number of guests that have entered at a glance. Not to mention, this feature also helps with crowd control, and our tamper-proof adhesive prevents event wearers from trying to swap or sell their bands. All in all, our Tyvek® bracelets offer an unbeatable value for almost any event you are planning.

tip #3: manage food preferences, allergies, and aclohol access early

Artemax wristbands for event planning

Chances are, your guests have a range of food allergies or special diets to consider. Additionally, you’ll need to ensure that only guests of legal drinking age have access to the bar and they aren’t over-served. Both are significant considerations for an event planner like you.

That’s where our vinyl cash tag bands or plastic wristbands come in. Both can be customized to the options available at your particular event.  Our vinyl cash tags (shown above) come in one, two, three, four, five, and seven-tag options so that bartenders/servers can tear off a tag for each redeemed beverage or food item.

Tip #4: make your volunteers and talent easily identifiable 

Artemax wristbands for event planning

Help your guests find the assistance they need by assigning color-coded plastic wristbands to your volunteers or staff members. Will you have performers such as musical artists at your event? Provide them with special access, food and drink privileges and more with custom plastic wristbands.

Lastly, don’t forget that guests love the idea of leaving an event as a winner. Our Tyvek® ¾-inch or 1-inch wristbands – with sequential numbering – can double as a raffle ticket. Simply note the range of numbers on your guests’ wristbands, and pull a random number to announce the prize.

Whether you are planning a networking mixer, charity fundraiser, fashion show, gala, or battle of the bands, Artemax’s sister brands offer a range of identification wristband options to suit your needs. Start to shopping for your event wristbands here.